Responsibilities:

• Conserves manager's time by reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data

• Verbal and written translation of reports and documents in Chinese

• Maintains manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

• Prepare and submit manager's expense report 

• Prepare and distribute reports as needed by collecting and analyzing information

• Maintains customer confidence and protects operations by keeping information confidential

• Responsible for A/R, A/P, and resolution of discrepancies with vendors

• Budget setting and communicating budget expectations to the team

• Reviews vendor contracts/purchase orders/invoices to ensure of proper coding and accruals

• Account and report analysis

• Prepares and/or reviews journal entries to ensure of their propriety and accuracy

• Examines work to ensure conformance to policies and procedures, including work paper documentation

• Identifies and resolves problems and inconsistencies and determines corrective procedures

• Communicates and coordinates accounting policies, practices and procedures with the department and company managers and officials, vendors and reporting agencies

• Studies and standardizes procedures to improve efficiency within the group

• Reviews daily, weekly, monthly financial reports as assigned or requested

• Performs other job related duties and projects as assigned

Qualifications:

BA/BS in Accounting or Finance

• At least 1 year experience supporting C-level executives

• Advanced computer and technology skills including Microsoft Outlook, Excel, Word, PowerPoint, search engines

• Must have a strong internal customer service attitude—excellent interpersonal skills and the ability to build relationships

• Must have excellent written and verbal communication skills

• Experience working with highly confidential and/or sensitive materials

• Answer phones, manage voicemail and appropriately respond to external calls

• Hands-on, high energy work ethic, with an ability to work very effectively as part of an administrative team, and with all levels of the company

• Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail

• Must be able to demonstrate forward thinking, problem solve, and propose solutions

• Must be highly resourceful with the ability to be effective independently and with little direction