Over the course of the last seven decades WATG and affiliated design studio Wimberly Interiors have become the world's leading design consultants for the hospitality, leisure and entertainment industries. WATG offers integrated design services comprising strategy, planning, urban design, architecture, landscape, and interiors design for urban tourism and resort destinations. WATG's projects are renowned not only for their design and sense of place but also for their bottom-line success.

The Irvine location of WATG is hiring a temporary Mandarin speaking Administrative Assistant.

SUMMARY OF POSITION:
The position reports to the Office Manager and may also report to a Project Manager and/or Managing Director and is responsible for providing office, clerical, translating and marketing support to one or more Project Managers, and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 8:00 a.m. to 5:00 p.m.

JOB REQUIREMENTS:
Position requires initiative and judgment to plan, prioritize, organize, and perform duties. Must be prepared to respond to multi-task job schedule for daily routine, maintain high levels of concentration and attention to detail, and work with a team approach to accomplish tasks. Have strong verbal and written communication skills; ability to effectively gather and disseminate information and respond to questions from groups of mangers; and be proficient with Windows Office Suite, Outlook and Adobe Suite, including InDesign. Must maintain professional appearance appropriate for job tasks and maintain proper business etiquette. This position requires three years experience as general office support in a small to mid-size professional service firm and must successfully read, write and speak fluent Mandarin.

MAJOR RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Assist project team(s) for hospitality and entertainment projects in various phases of design

• Coordinate with Marketing and Business Development department on special events

• Proofread and edit all outgoing correspondence the project team(s) generates, in English and Mandarin

• Prepare meeting agendas and type meeting minutes, in English and Mandarin

• Organizes and files team(s) paperwork; maintains documents storage for both computer files and hardcopy files; and coordinates retrieval of archived files

• Communicate fee proposal data and new business development letters with marketing department

• Assist in brochure preparation when necessary

• Assist in completion of qualification packages and project information gathering

• Word-processes and distributes business communications such as memos, letters, faxes, transmittals, programs, schedules, and spreadsheets in accordance with office standards

• Order special meals and accommodations necessary for team meetings

• Maintains absolute confidentiality and security

• Maintains and coordinates project team (s) schedules, coordinates meetings, team travel arrangements, and meeting facilities

• Prepare travel expense reports for Project Manager and those designated by him/her to require this support

• Reconciles monthly company credit card statement for executive to ensure receipts are submitted in a timely manner and all expenses are properly coded to appropriate project number

• Track reimbursable expenses for project

• Assist project team in organization and procedures

• May assist other administrative or executive assistants at the direction of the Office Manager/Managing Director

• Oversee team in organization and procedures or changes in procedures and work load situations as directed by Office Manager

• Coordinate office neatness, repairs, improvements, expansions, or modifications as directed by Manager and maintain the records

• Receptionist relief as requested by the Office Manager

• Will perform other project and duties as assigned by the Office ManagerThis job description reflects management's assignment of essential functions, but it does not prescribe or restrict the tasks that may be assigned.WATG is an EEO/AA M/F/V/D employer.