Open Positions:
QA Associate
Purchasing Agent
Admin Assistant
Staff Accountant
QA Associate
Job Summary
The QA Associate will create and update paperwork used in production while maintaining employee safety.
Job Responsibilities
• Create new Batch Control Worksheets from signed off customer SPECs;
• Compile and maintain master formulas and bill of material documentation to ensure accurate and quality finished product that meet and/or exceed GMP standards;
• Complete ERP entries for ItemMaster keys, bills of material, and lab releases;
• Review manufacturing batch records prior to being released to Production;
• Compile, implement, and maintain deviation records and QA releases;
• Compile and maintain records of document form changes, deviation records, and QA releases;
• Create and maintain various Microsoft Access database files;
• Update Batch Control Worksheets from change request received from Sales department;
• Perform any other related duties as assigned.
Requirements and Skills
• Minimum 1-2 years in a comparable clerical or manufacturing position;
• High School Diploma required; some college experience preferred;
• Intermediate mathematical, problem-solving and communication skills;
• Ability to multi-task.
Computer Skills
• General computer concepts;
• Working knowledge in Microsoft Outlook, Excel, and Word;
• Working knowledge of ERP or other inventory tracking software.
Physical Requirements
• Ability to sit for extended hours;
• Ability to view a computer screen and type for extended hours;
• Other physical requirements include occasional squatting, bending, twisting, and bi-lateral hand and wrist movement.
Other Requirement:
• Ability to adjust work schedule as business needs require.
Purchasing Agent
The Purchasing Agent will be responsible for all related functions of purchasing and material procurement, inventory control, department administration, and tasking complete.
Main Responsibilities:
• Reviewing reorder report on daily basis to determine items required to be on order;
• Market analysis on vendor quotation and lead time, item availability etc;
• Place orders within 48 hrs;
• Confirm with Vendors/Suppliers on order processing, to obtain shipping date, ETA, shipment tracking numbers and follow up on delivery dates and back orders.
• Maintains current and accurate info files of vendor, item prices in inventory software;
• Coordinate with Warehouse, Customer Service, and Production and take quick action if any item/ supplies are missing from inventory, and update each department accordingly;
• Tracks the status of orders and back orders and informs appropriate departments of any issues.
• Processes product returns and tracks credits;
• Process and maintain internal RF (Requisition Forms);
• Provide updates and pass information between departments to ensure Purchasing
Department communication is inline;
• Maintain vendor relations.
Minimum Requirement:
• Bachelor degree or 3-5 year purchasing position experience preferred.
• This job requires intermediate computer skills including the Microsoft suite, basic accounting skills, and familiarity with the shipping and receiving process. A strong attention to detail, a quick learner, and a team player mentality will be required.
Admin Assistant
4Excelsior is looking for a working, dedicated professional who is honest, loyal, and eager to learn new things. The right candidate will perform a variety of office support for multiple managers as well as fielding telephone calls and must have 1 - 2 years of experience.
Job Duties:
• Screen incoming calls and visitors.
• Effectively operate office equipment.
• Able to create Microsoft Excel and Power Point spreadsheets.
• Filing, organizing, copying, faxing.
• Special assignments as needed.
Minimum Requirements:
• 1-2 years of experience.
• Appropriate clothing and appearance is required.
• Must type at least 40 words a minute.
• 10 key by touch.
• Must be proficient in Excel, Word, and Power Point.
• Strong internet research abilities.
• Strong verbal communication.
• Can lift or move 30 lbs.
• Must be able to multi-task.
• Must be open to work overtime.
• Must have high school diploma.
Flexibility in work schedule is also required for possible overtime with minimal notice and as required by operational needs.
Staff Accountant
The Staff Accountant will complete various clerical duties for the Accounting Department.
Main Responsibilities:
• Manage Accounts Payable and Accounts Receivable;
• General Ledger and Month End Closing;
• Prepare Sales and Use Tax, Prepare Property Tax;
• Handle Bank Reconciliation, Managed Fixed Assets
• Receive customer payments and make deposits;
• Manage transactions into QuickBooks;
• Oversee records retention;
• Pro-actively work with sales, administration, project managers and accounting to ensure collections;
• Implement collection plans to secure payment on a specific set of open AR;
• Interact with multiple departments while focusing on protecting the cash flow of the company;
• Ensure collection efforts are done on accounts with outstanding AR over 60 days;
• Establish new accounts and determine credit worthiness;
• Other duties as it relates to Credit and Accounting.
Minimum Requirement:
• Bachelor’s degree in related field;
• Good organizational skills with great attention to detail;
• Ability to type 50 wpm;
• Working knowledge of QuickBooks, Proficient in Microsoft Office, (Word, Excel, Access, Outlook);
• 2 to 3 years’ experience in Accounting;
• Good written and verbal communication skills;
• Ability to multi task and thrive in a fast-paced work environment.